SOUTH BEACH INN

SPRING BREAK RULES & REGULATIONS

 

PAYMENT FOR YOUR STAY:  First night’s room and tax due immediately upon making reservation.  Payments via PayPal, Debit or Credit Card will be accepted.  No Personal Checks will be accepted.  Complete pre-payment of all room and tax due by March 2, 2009, or at least ten (10) days prior to check in, whichever is earlier.  For reservations made after 03/02/09, first night’s room and tax due at time of reservation, and complete prepayment of entire stay due within 48 hours or at least 24 hours prior to check in, whichever is earlier.

 

*SECURITY/DAMAGE DEPOSIT WILL BE COLLECTED AT CHECK-IN.

 

CREDIT CARD PAYMENTS:    FAX:  956-761-2474       email:  southbeachinn@sbcglobal.net

Payments by credit card made over the phone or internet must fax/fed-ex/mail/email a copy of front and back of signed credit card and copy of cardholder’s driver license with authorization and signature by cardholder of amount to be charged

 

CANCELLATIONS & REFUNDS:          Cancellations prior to March 2, 2009, receive a full refund, minus a $25 Cancellation Fee per room.  Cancellations after March 2, 2009, forfeit entire deposit of prepaid stay.

 

MAXIMUM OCCUPANCY:                    Efficiencies – 4 persons

                                                            One-bedroom Suites – 6 persons

 

AGE & ID:                                            ID is required from each guest at registration/check-in.  Guests must be eighteen (18) years of age or must present NOTARIZED LETTER from his/her legal guardian assuming financial responsibility for any property damages caused during the minor’s stay.  The letter must indicate that the guardian does not hold the hotel or its owners responsible for the minor’s well being while on Spring Break.  See details on page 4.

 

CHECK IN / CHECK OUT HOURS:      Registration and check in will not be possible before 4:00 PM on day of arrival.  Guests must check out on day of departure before 12:01 PM.  All guests and personal belongings must be removed from the room prior to this time.  Room will be checked by hotel personnel prior to return of damage deposit.  We also ask that all towels are left in bathtub, and that you’ve picked up all garbage from in and around your room before our walk-through inspection.

 

DAMAGE DEPOSIT:                             A damage deposit of $200.00 will be collected for each efficiency, and a damage deposit of $300.00 will be collected for each suite.  For each credit card used, we require copies of front and back of signed credit card and copy of cardholder’s driver’s license.  (We do not accept payment for damage deposits until check-in.)  This deposit will be refunded at check-out if no damages have been incurred and nothing is missing from the room.  Damage deposits will only be refunded to the person who paid it, and he/she must have receipt.

 

*CREDIT CARDS in any name other than that of the registered guest are not acceptable for damage deposits.  (Even if you are staying in the same room as the person with the credit card, it will not be accepted for your PERSONAL damage.)

 

WRISTBAND/SECURITY BRACELET:  At check-in, a non-refundable charge of $5.00 will be collected for each wristband.  Lost or broken bracelets must be replaced at the expense of the guest.

 

ROOM CHECKLIST:                             A checklist will be issued at check-in to the guest(s) to check their room to ensure they are not billed for previously missing or damaged items.  Please sign and return this checklist to the front desk within 1 hour of check-in for your own protection.

 

HOUSEKEEPING:                                There will be daily housekeeping provided.  This is a requirement of each room and may not be denied.  Fresh towels will be exchanged one for one.  If towels are missing from room, fresh towels will not be supplied.  Sheets will be changed approximately every 4 days, depending upon length of stay.

 

TOWEL EXCHANGE:                            Towels will be exchanged on a one for one basis between the hours of 11:00AM and 6:00PM at the front office.

BEACH TOWELS & POOL TOWELS:     We do not supply beach towels or pool towels.  We ask that you either bring your own or purchase one from one of the many shops on the Island.  Our towels are not to leave the room.

 

VISITORS:                                           For the safety and security of the hotel’s guests and property, each registered guest is allowed one (1) visitor per registered guest at no charge between the hours of 10:00AM and 10:00PM.  Between the hours of 10:00PM and 10:00AM, a visitor’s wristband may be purchased at the cost of $20.00 per visitor.  This visitor’s wristband is good for one night only.  Only one (1) visitor’s wristband per registered guest per night may be purchased.  Between 10:00PM and 10:00AM our security personnel will request anyone without a wristband to leave the property.  SPI police will enforce after first request.  Visitor must be at least 18 years of age and must sign a waiver of liability.

 

KEGS:                                                  Kegs are not allowed in hotel rooms, on patios, at the pool, or anywhere on hotel property.

 

ALCOHOL LAWS IN TEXAS:                 In Texas the legal drinking age is twenty-one (21).  No drinking is permitted in public places after 2:00AM.  This includes swimming pool and courtyard areas, parking lots, etc.  Possession or drinking of alcohol on Sunday before noon is illegal. 

 

ALCOHOL LAWS AT SOUTH BEACH INN:       No glass will be allowed on the South Beach Inn property.  Plastic cups will be available.  You are to dispose of your beverage containers properly.  Trash cans and recycling areas are available on the property.

 

DO NOT DRINK & DRIVE:                    The wave is the free shuttle bus that runs up and down the Island every day.  Please walk, call a cab, or catch the wave, rather than driving.  Visit http://www.southbeachtexas.com/catch_the_wave.htm.

 

CHECK-OUT:                           For expedited check-out, please have trash in trash bags and all towels in one pile to make them easier to count.  If you need additional trash bags, please come to front office.  Rooms will be checked by hotel personnel before damage deposits are refunded.  All guests and their possessions must be out of the room prior to the room check.  All guests must be checked out by 12:01PM for return of deposit.

 

EVICTION:                                           The hotel staff reserves the right to take action towards any situation, and/or evict any guest(s).  Any and all guest(s) who are evicted will not receive a refund.  All room and tax and all deposits will be forfeited.

 

Examples of actions that may lead to eviction:

1.       Not abiding by hotel policies.

2.       Excessive damage to any room or hotel property.  (All damages will be paid prior to your departure.)

3.       Having unregistered visitors on property or having a party.

4.       Misconduct toward any guest or staff member.

5.       Breaking any laws.

RESERVATIONS/PAYMENTS:  Payments via PayPal, Debit, or Credit Card will be accepted.  No Personal Checks will be accepted.  Payment for entire stay and completed and signed reservation form are required in our office by March 2, 2009,  or within 48 hours of reservation if reserved after March 2, 2009, to secure reservation.   Accounts not paid in full by due date will be automatically canceled without notice. Accounts may be reinstated subject to availability and a $25 per person reinstatement fee. Upon receipt of payment, SBI will acknowledge via email.  Receipt of deposit by SBI constitutes acceptance of these terms and conditions.

DOCUMENTATION:  U.S. Citizens are required to carry proper documentation of U.S. citizenship. Foreign nationals must consult their local consulates for documentation requirements.  Each guest will be required to show identification with proof of age at check-in, and no guests under the age of 18 will be admitted without NOTARIZED AUTHORIZATION from parent or guardian.  No Refunds will be granted for failure to comply. 

NOTARIZED AUTHORIZATION from parent or guardian must state the following:  (1) parent and/or legal guardian assumes any and all financial responsibility for property damages during minor’s stay; & (2) parent and/or legal guardian does not hold SOUTH BEACH INN, its employees, or its owners liable for minor’s well-being during stay.

SECURITY DEPOSIT:  Deposit of $200 per efficiency or $300 per suite will be collected upon check in.  Deposit will be refunded at checkout less any charges and/or damages to your room and/or the property and less any cost for missing items from your room and/or the property.  At checkout, you will also be offered the opportunity to clean out all the garbage from your room and surrounding area, or to pay a $25 per hour housekeeping fee out of your deposit.  Failure to comply with SBI’s Spring Break Policies & Agreement will also result in forfeiture of deposit. 

LIABILITY: This home is privately owned and managed, and every effort is made by the owners to keep the property in a well-maintained and safe condition. As such, the owners are not responsible for and will not be held liable for any accidents, injuries, illnesses or deaths that may occur to the Renter, guest(s), guest’s family, invitees, or to any person entering the premises during stay. Renter and guest(s) agree to indemnify and hold Agent and owner harmless from any and all claims or assertions of every kind and nature related to the subject matter of this agreement.

INDEMNITY:  Renter and guest(s) agree to hold harmless and indemnify South Beach Inn and its owners against, any and all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities, including reasonable attorney fees arising out of, connected with, or resulting from the rental of Property.  Further, Renter and guest(s) covenant not to sue South Beach Inn and its owners.

MISCELLANEOUS:  I have read, understand, and agree to abide by these terms. I understand that violating these rules may result in eviction with no refund. I understand the cost of extraordinary cleaning, excessive garbage removal, missing items, and damages may be deducted from my damage deposit or charged to my credit card and hereby authorize Agent to bill my credit card up to $200 for such charges.  I understand that my rental expires at 12:01 P.M. and I will check out, remove all of my possessions and vacate the premises at or prior to that time unless specific permission is obtained from Agent. I understand that if I leave early for any reason or am evicted I am NOT entitled to a refund.

ALTERNATIVE DISPUTE RESOLUTION. As a benefit to its renters and quests, the Agent provides alternative dispute resolution (‘ADR’) services through a neutral third party. By signing this agreement the parties agree to submit any dispute they may have relating to matters within the scope of this agreement, to resolution pursuant to the ‘alternative dispute resolution program’ (‘ADR Program’) for commercial disputes provided by Rio Services (‘Rio’) (Rio Services, 5208A Padre Blvd. #90, South Padre Island, TX 78597; telephone - 800.891.4554, 956.761.2289; fax - 800.891.4566 956.761.7424). Among other things, Rio’s ADR Program provides for informal dispute resolution procedures, mediation, and if necessary, final and binding arbitration conducted by the American Arbitration Association. The ADR Program is provided pursuant to the Federal Arbitration Act. This provision in no way limits the right of the owner or its agent to evict renters, guests or other persons from the property. Venue for any and all matters related to this agreement is Cameron County, Texas.