SOUTH BEACH INN
SPRING BREAK POLICIES &
AGREEMENT ’08
Please read all of
this information carefully. This
includes hotel policies that will apply to your stay. You will not be able to check in if you do
not have the appropriate items.
PAYMENT FOR YOUR STAY: First night’s room and tax due immediately
upon making reservation. Payments via
Cashiers Check, Money Order, Debit or Credit Card will be accepted. No Personal Checks will be accepted. Complete pre-payment of all room and tax due
by February 29, 2008, whichever is earlier. For reservations made after 02/29/08, first
night’s room and tax due at time of reservation, and complete prepayment of
entire stay due within 48 hours or at least 24 hours prior to check in,
whichever is earlier.
*SECURITY/DAMAGE
DEPOSIT WILL BE COLLECTED AT CHECK-IN.
CREDIT CARD PAYMENTS: FAX: 956-761-2474 email:
southbeachinn@sbcglobal.net
Payments by credit card made over the phone
or internet must fax/fed-ex/mail/email a copy of front and back of signed
credit card and copy of cardholder’s driver license with authorization and
signature by cardholder of amount to be charged. (Full-color
scan of credit card and driver’s license work best, emailed but only via 128
bit encryption.)
CANCELLATIONS &
REFUNDS: Cancellations prior to February
29, 2008, receive a full refund, minus a $25 Cancellation Fee per room. Cancellations after February 29, 2008,
forfeit entire deposit of prepaid stay.
MAXIMUM OCCUPANCY: Efficiencies – 4 persons
One-bedroom
Suites – 6 persons
AGE & ID: ID
is required from each guest at registration/check-in. Guests must be eighteen (18) years of age or
must present NOTARIZED LETTER from
his/her legal guardian assuming financial responsibility for any property
damages caused during the minor’s stay.
The letter must indicate that
the guardian does not hold the hotel responsible for the minor’s well being
while on Spring Break. See details on
page 4.
CHECK IN / CHECK
OUT HOURS: Registration and check
in will not be possible before 4:00 PM on day of arrival. Guests must check out on day of
departure before 12:01 PM. All guests and personal belongings must
be removed from the room prior to this time. Room will be checked by hotel personnel prior
to return of damage deposit. We also ask
that all towels are left in bathtub, and that you’ve picked up all garbage from
in and around your room before our walk-through inspection.
DAMAGE DEPOSIT: A damage deposit of $200.00 will be collected for each efficiency, and a damage deposit of $300.00 will be
collected for each suite. For each
credit card used, we require copies of front and back of signed credit card and
copy of cardholder’s driver’s license.
(We do not accept payment for damage deposits until check-in.) This deposit will be refunded at check-out if
no damages have been incurred and nothing is missing from the room. Damage deposits will only be refunded to the
person who paid it, and he/she must have receipt.
SBI Agreemt Page 1 of 6 Initials,
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SBI’s SPRING BREAK
POLICIES & AGREEMENT (CONT’D)
KEY DEPOSIT: Maximum of two keys will be issued for each room. A key deposit of $10.00 per key is collected
at check-in for each key issued. Key
deposit will be refunded at check-out only when key is turned in. $10.00 per key will be retained for lost
keys.
*CREDIT CARDS in any name other than that of
the registered guest are not acceptable for damage deposits or key
deposits. (Even if you are staying in
the same room as the person with the credit card, it will not be accepted for
your PERSONAL damage or key deposit.)
WRISTBAND/SECURITY
BRACELET: At check-in, a non-refundable charge of $5.00 will be collected for each
wristband. Lost or broken bracelets must
be replaced at the expense of the guest.
TELEPHONE USE: There is no
charge for local or room to room calls:
for long-distance, a calling card must be used. Dial “9” and then the number to call
out. To call another room, just dial the
room number. Room #22’s extension is
23. Office is 24.
ROOM CHECKLIST: A checklist will be issued at check-in to the guest(s) to
check their room to ensure they are not billed for previously missing or
damaged items. Please sign and return
this checklist to the front desk within 1 hour of check-in for your own
protection.
HOUSEKEEPING: There will be
daily housekeeping provided. This is a
requirement of each room and may not be denied.
Fresh towels will be exchanged one for one. If towels are missing from room, fresh towels
will not be supplied. Sheets will be
changed every 3 or 4 days, depending upon length of stay.
TOWEL EXCHANGE: Towels
will be exchanged on a one for one basis between the hours of 11:00AM and 6:00PM
at the front office.
BEACH TOWELS & POOL TOWELS: We do not supply beach towels or pool
towels. We ask that you either bring
your own or purchase one from one of the many shops on the
VISITORS: For
the safety and security of the hotel’s guests and property, each registered
guest is allowed one (1) visitor per registered guest at no charge between the
hours of 10:00AM and 10:00PM. Between
the hours of 10:00PM and 10:00AM, a visitor’s wristband may be purchased at the
cost of $20.00 per visitor. This
visitor’s wristband is good for one night only.
Only one (1) visitor’s wristband per registered guest per night may be
purchased. Between 10:00PM and 10:00AM
our security personnel will request anyone without a wristband to leave the
property. SPI police will enforce after
first request. Visitor must be at least
18 years of age and must sign a waiver of liability.
KEGS: Kegs
are not allowed in hotel rooms, on patios, at the pool, or anywhere on hotel
property.
ALCOHOL LAWS IN
SBI Agreemt
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SBI’s SPRING BREAK
POLICIES & AGREEMENT (CONT’D)
ALCOHOL LAWS AT
SOUTH BEACH INN: No glass will be allowed on the
South Beach Inn property. Plastic cups
will be available. You are to dispose of
your beverage containers properly. Trash
cans and recycling areas are available on the property.
DO NOT DRINK &
DRIVE: The wave is the
free shuttle bus that runs up and down the
CHECK-OUT: For expedited
check-out, please have trash in trash bags and all towels in one pile to make
them easier to count. If you need
additional trash bags, please come to front office. Rooms will be checked by hotel personnel
before damage deposits are refunded. All
guests and their possessions must be out of the room prior to the room
check. All guests must be checked out
by 12:01PM for return of deposit.
PLEASE READ!!! VERY IMPORTANT!!!
EVICTION: The
hotel staff reserves the right to take action towards any situation, and/or evict any guest(s). Any and all guest(s) who are evicted will
not receive a refund. All room
and tax and all deposits will be forfeited.
Examples of actions
that may lead to eviction:
1.
Not
abiding by hotel policies.
2.
Excessive
damage to any room or hotel property.
(All damages will be paid prior to your departure.)
3.
Having
unregistered visitors on property or having a party.
4.
Misconduct
toward any guest or staff member.
5.
Breaking
any laws.
RESERVATIONS/PAYMENTS: Payments via Cashiers
Check, Money Order, or Credit Card will be accepted. No Personal Checks will be accepted. Payment for entire stay and completed and
signed reservation form are required in our office by February 29, 2008, or within 48 hours
of reservation if reserved after February 29, 2008, to secure reservation. Accounts not paid in full by due date will
be automatically canceled without notice. Accounts may be reinstated subject to
availability and a $25 per person reinstatement fee. Upon receipt of payment
via Cashiers Check, Money Order, Credit Card, SBI will acknowledge via
email. Receipt of deposit by SBI
constitutes acceptance of these terms and conditions.
CANCELLATIONS: Rooms can be cancelled until February 29, 2008,
with a full refund minus a $25 administration fee. For cancellations after February 29, 2008, NO
REFUNDS will be granted. If your
roommate(s) cancel(s), you and your remaining roommate(s) are still liable for
full price of room(s).
DOCUMENTATION:
SBI Agreemt
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SBI’s SPRING BREAK
POLICIES & AGREEMENT (CONT’D)
NOTARIZED AUTHORIZATION from parent or guardian
must state the following: (1) parent
and/or legal guardian assumes any and all financial responsibility for property
damages during minor’s stay; & (2) parent and/or legal guardian does not
hold SOUTH BEACH INN or its owners liable for minor’s well-being during stay.
SECURITY DEPOSIT: Deposit of $50 per person or $200 per efficiency
or $300 per suite (whichever is greater) will be collected upon check in. Deposit will be refunded at checkout less any
charges and/or damages to your room and/or the property and less any cost for
missing items from your room and/or the property. At checkout, you will also be offered the
opportunity to clean out all the garbage from your room and surrounding area,
or to pay a $25 per room housekeeping fee out of your deposit. Failure to comply with SBI’s
Spring Break Policies & Agreement will also result in forfeiture of
deposit.
SBI’s SPRING BREAK POLICIES: We hereby acknowledge that we have received and
read SBI’s Spring Break Policies & Agreement and
will adhere to the guidelines set forth in these policies or forfeit our
security deposit.
DISPUTES: Any financial cost relating to controversy or claim
arising out of or relating to this Agreement in any manner whatsoever, or
breach thereof, shall be the full responsibility of the participants signing
this Agreement.
MISCELLANEOUS: All notices, offers, acceptances, requests
and other communications hereunder shall be in writing and shall be deemed to
have been duly given if emailed or mailed by certified or registered mail, with
postage prepaid, to SBI and the tour participant at the addresses set forth in
this agreement. Any such notice shall be deemed to be received when delivered
or within three (3) business days after it is mailed. The validity and
construction of this agreement or any of its provisions shall be determined
under the laws of the State of
INDEMNITY: We understand that our
stay is subject to the terms and conditions of this Agreement, which we hereby
acknowledge receiving and to which we agree to be bound. We hereby
acknowledge that we have received, read, and agree to adhere to SBI’s Spring Break Policies & Agreement. In consideration for the promises contained
in this Agreement, we agree to indemnify & hold South Beach Inn, its
successors and assigns, harmless from and against any and all claims, demands,
causes of action, damages, costs, liabilities, fees, penalties and expenses,
including attorneys fees and costs, arising out of or resulting from my actions
or ignorance, including any misfeasance, negligence or intentional act or
omission of mine, with respect to the trip described in this agreement. SBI, its
successors, assigns, officers, directors and agents, shall not be liable for
any act, omission, injury to person or property loss, inconvenience, accident,
delay, irregularity, negligence or default in connection with this
agreement.
SBI Agreemt
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SBI’s SPRING BREAK
POLICIES & AGREEMENT (CONT’D)
Make Cashiers Checks and/or Money
Orders payable to: South Beach Inn. Mail to:
South Beach Inn,
Group Leader________________________________________ TRIP_DATES_________________________________
AMOUNT ENCLOSED __________________________________
RESERVATIONS MUST BE COMPLETED,
INITIALED, DATED, & SIGNED BY ALL PARTICIPANTS
1.
FIRST NAME
_______________________________________
MIDDLE NAME _______________________________________
LAST NAME _______________________________________
STREET ADDRESS_____________________________________
CITY _______________________________________
STATE _________________ ZIP________________________
PHONE# _(______)______________________________
EMAIL _______________________________________
BIRTHDATE _______________________________________
LEGAL CONTACT IN CASE OF EMERGENCY_____________________________
PHONE # _(______)____________________________________________________ COUNTRY OF CITIZENSHIP
____USA or OTHER_____________________________________
SIGNATURE, PARTICIPANT #1
_______________________________________
DATE ____________________
2. FIRST NAME _______________________________________
MIDDLE NAME _______________________________________
LAST NAME _______________________________________
STREET ADDRESS_____________________________________
CITY _______________________________________
STATE _________________ ZIP________________________
PHONE# _(______)______________________________
EMAIL _______________________________________
BIRTHDATE _______________________________________
LEGAL CONTACT IN CASE OF EMERGENCY_____________________________
PHONE # _(______)____________________________________________________ COUNTRY OF CITIZENSHIP
____USA or OTHER_____________________________________
SIGNATURE OF PARTICIPANT #2
_______________________________________
DATE ___________________________
SBI Agreemt
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SBI’s SPRING BREAK
POLICIES & AGREEMENT (CONT’D)
3. FIRST
NAME _______________________________________
MIDDLE NAME _______________________________________
LAST NAME _______________________________________
STREET ADDRESS_____________________________________
CITY _______________________________________
STATE _________________ ZIP________________________
PHONE# _(______)______________________________
EMAIL _______________________________________
BIRTHDATE _______________________________________
LEGAL CONTACT IN CASE OF EMERGENCY_____________________________
PHONE # _(______)____________________________________________________ COUNTRY OF CITIZENSHIP
____USA or OTHER_____________________________________
SIGNATURE OF PARTICIPANT
#3_______________________________________
DATE _________________________
4.
FIRST
NAME _______________________________________
MIDDLE NAME _______________________________________
LAST NAME _______________________________________
STREET ADDRESS_____________________________________
CITY _______________________________________
STATE _________________ ZIP________________________
PHONE# _(______)______________________________
EMAIL _______________________________________
BIRTHDATE _______________________________________
LEGAL CONTACT IN CASE OF EMERGENCY_____________________________
PHONE # _(______)____________________________________________________ COUNTRY OF CITIZENSHIP
____USA or OTHER_____________________________________
SIGNATURE OF PARTICIPANT #4_______________________________________
DATE _________________________
SBI Agreemt
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